Mailing Made Easy, Fast, and Accurate
Web-based USPS mail preparation software that cleanses, presorts, and prepares mailing lists for postal submission.
USPS PAVE Certified
Elminates need for postal updates
Built for flexibility and scalability
Upload your mailing list and let MailPreparer® handle the rest. From address standardization to presort optimization and IMB generation, automating every step of the mailing preparation process so your team can focus on execution instead of compliance.
About MailPreparer®
MailPreparer® is a secure, web-based SaaS platform designed to automate the complex steps required for USPS mail preparation. From address cleansing to presort optimization and postal documentation, the system ensures every mailing meets postal requirements while maximizing postage savings.
Unlike traditional desktop mailing software, MailPreparer® runs entirely in the cloud. There are no installations, license renewals, or manual updates required. Simply upload your mailing list, configure your mailing details, and the system prepares everything needed for USPS acceptance.
MailPreparer® supports common mailing file formats including CSV, Excel, Access, DBF, and text files, allowing teams to easily upload lists from CRM or marketing systems.
Unlike traditional desktop mailing software, MailPreparer® runs entirely in the cloud. There are no installations, license renewals, or manual updates required. Simply upload your mailing list, configure your mailing details, and the system prepares everything needed for USPS acceptance.
MailPreparer® supports common mailing file formats including CSV, Excel, Access, DBF, and text files, allowing teams to easily upload lists from CRM or marketing systems.
Core Features
Address Standardization
Automatically standardize addresses using USPS-compliant formatting to ensure accuracy and improve deliverability.
Duplicate Elimination
Detect and remove duplicate records before mailing lists are processed.
Presort Optimization
Apply advanced presort logic to qualify mailings for the highest possible USPS postage discounts.
Automated Postal Documentation
Generate all required USPS documentation including postal statements, tray tags, and pallet placards.
Intelligent Mail Barcodes
Automatically generate Intelligent Mail barcodes required for modern postal processing.
Web-Based Platform
Access the system from anywhere without installing software or managing updates.
Frequently Asked Questions
What is MailPreparer®?
MailPreparer® is a cloud-based SaaS platform that automates USPS mail preparation, including address cleansing, presort processing, and Intelligent Mail barcode (IMb) generation. It runs entirely in a web browser, so mailers can process lists and generate postal documentation without installing desktop software.
What makes MailPreparer® different from traditional mailing software?
Unlike legacy desktop mailing programs, MailPreparer® is fully cloud-based, eliminating installations, license renewals, and IT maintenance. Updates, USPS rule changes, and system upgrades are applied automatically on TEC Mailing's servers, so mailers always work with current postal requirements.
How does MailPreparer® help reduce postage costs?
MailPreparer® applies presort logic and destination entry optimization to identify the mailing strategy that qualifies for the deepest USPS postage discounts. By automatically sorting and documenting mail to the highest eligible presort level, it lowers per-piece postage costs without manual calculation.
What types of mailings does MailPreparer® support?
MailPreparer® supports nearly every USPS mail class, including First-Class Mail, USPS Marketing Mail, Periodicals, Nonprofit Mail, Bound Printed Matter, and Every Door Direct Mail (EDDM). This breadth lets a single platform handle transactional, marketing, and nonprofit mailings alike.
Is MailPreparer® secure?
Yes, MailPreparer® runs on Microsoft Azure infrastructure with encryption in transit and at rest, secure access controls, and redundant backups. These safeguards protect mailing lists and customer data throughout the presort and documentation process.
What file formats can I upload to MailPreparer®?
MailPreparer® accepts common mailing file formats including CSV, Excel, Access, DBF, and plain text files. This lets teams upload lists directly from CRM, billing, or marketing systems without reformatting data first.
Is MailPreparer® USPS PAVE certified?
Yes, MailPreparer® is USPS PAVE certified, meaning its address matching and presort logic meet official postal standards for address accuracy. This certification is required to qualify mailings for USPS presort postage discounts.
Does MailPreparer® remove duplicate addresses from a mailing list?
Yes, MailPreparer® includes automatic duplicate elimination that detects and removes redundant records before a list is processed. This reduces wasted postage and printing costs on mailings sent to the same household or address more than once.
Does MailPreparer® generate Intelligent Mail barcodes?
Yes, MailPreparer® automatically generates Intelligent Mail barcodes (IMb) required for USPS automation-compatible mail processing. This removes the need for a separate barcode tool and ensures every mailpiece meets current USPS tracking and sortation standards.
What postal documentation does MailPreparer® generate automatically?
MailPreparer® automatically produces the USPS documentation required for mail acceptance, including postage statements, tray tags, and pallet placards. Generating this paperwork automatically removes a manual, error-prone step from every mailing and speeds up drop-off at the post office.
Do I need separate add-on modules for full mail preparation functionality, like with other presort software?
Competing presort tools such as BCC Mail Manager and AccuZip often require add-on modules or higher-tier editions for capabilities like automation, palletization, or extended NCOALink history. MailPreparer's core cloud platform includes address standardization, duplicate elimination, presort optimization, and postal documentation as part of the standard offering.
